Japan Practice Program Administrator (2564)
Pillsbury is seeking a proactive, self-driven Japan Practice Administrator to support and promote the firm’s Japan Practice. Based in the New York office, the successful candidate will be responsible for developing and executing a broad array of marketing and administrative initiatives to drive the growth of the practice. The candidate is expected to be able to think “outside the box,” generate innovative ideas and work directly with partners and colleagues in a global law firm environment with approximately 700 lawyers and across 20+ offices.
The successful candidate will work closely with the firm's marketing communications and business development teams, as well as perform administrative tasks as directed by the partners in the Japan Practice section in the New York office.
Responsibilities include, but not limited to: interface directly with Japan practice partners to develop and execute marketing strategies for the Japan practice; collaborate with the firm's Marketing Communications and Business Development teams to prepare, maintain and update Japan practice marketing materials (including capabilities statements, transactions lists, cost estimates and attorney bios), both in English and Japanese; maintain and update content as necessary on firm's Japanese website; prepare presentation materials to promote Japan practice both internally and externally, and participate in meetings to promote Japan practice; manage the production of Japan practice events, as well as liaise with outside organizations for events where Pillsbury is a co-sponsor; and serve as Editor-in-Chief of Legal Wire to ensure accuracy, edit and finalize articles, work with the Marketing Communications team to upload the article on the PWSP Japanese website, and eblast the same to those on the Legal Wire mailing list on InterAction. The candidate would also need to update the Legal Wire mailing list periodically.
Administrative responsibilities include, but not limited, to: email correspondences, scheduling appointments, travel arrangements, paralegal type duties including research, filing, planning and coordination of in-house events such as receptions, seminars, etc. for Japan Practice; assist attorneys with drafting and finalizing letters, emails, memo, etc. for clients/prospects, both in English and Japanese; coordination of Hiring Trainees; and prepare approval requests to the firm management, coordinate the process with NY HR, communicate with trainees, assist with their orientation and maintain in close contact with trainees throughout the internship program.
At a minimum, the successful candidate must demonstrate the following skills and abilities: Have thorough knowledge of their functional area (can complete moderately complex assignments on their own) and broad knowledge of the other marketing functions in the department; set their own day to day priorities based on balancing incoming requests and overall objectives of the firm and the requestor; anticipate issues and opportunities and can address them with little or no supervision; find and effectively use data, experience and judgment to formulate realistic and sound points of view, find solutions and engage partners in dialogue about same; look for and find new and different opportunities to enhance reputation or business building efforts; develop and make formal presentations to lawyers and other groups throughout the firm; have positive relationships with and the trust of firm leaders and partners, marketing colleagues/superiors; articulate the firm’s goals and relate them to their own goals.
5+ years of marketing, BD, paralegal experience in legal or professional services industry required; experience specifically in a law firm and Japan practice a plus. Candidate should be proactive, with keen ability to “connect dots” -- draw conclusions, assess implications and make recommendations is key to success; must be able to assess and recommend priorities most likely to build business; have a demonstrable track record of increasing responsibilities and proven results; possess strong organization skills in time management, project management as well as the ability and flexibility to meet multiple, competing and often-changing deadlines; and have the ability to design and drive business development opportunities and events required. Exceptional verbal and written communication skills and sound judgment are critical to success, as are collegial, collaborative and team player attributes. Must have the ability to communicate, read, write and translate from Japanese to English and vice versa.
Pillsbury Winthrop Shaw Pittman is an Equal Opportunity Employer.